People spend a lot of time searching for information, that is why we’ve got an exciting new update for you. This update helps you to reduce the time that people spend on searching for information. This is important when you want to simplify people’s work. An article in Forbes shows that people spend up to 2,5 hours each day to find information.

But that’s not all, we also have a redesigned address book, new features in the Announcement Centre and last but not least: the new integration of Zenya DOC to find documents.

Rather watch the video where we elaborate on all the new features? Then check out the video below:

Simplify access to documents with the Zenya DOC Micro App

Boost productivity with Micro Apps

In this update, we launch the Zenya DOC Micro App. Workspace 365 defines Micro Apps as applications that are focused to complete one specific task. Think of searching for healthcare protocols or submitting an expense claim. By combining multiple Micro Apps in one workspace, you reduce the number of times that people have to switch between applications. We allow you to unite all relevant information and tasks in one place. Discover how much time people save with Micro Apps in this article.

Reduce time looking for documents

Zenya DOC is a Document Management System (DMS) that allows professionals to have control over their information flows. It stores documents in a systematic way making it easier for people to access up-to-date documents. Furthermore, Zenya DOC can also be connected to other document solutions like SharePoint online and integrates with applications that store documents, for example a healthcare protocol database like Vilans KICK.

Why should you use Zenya DOC in Workspace 365?

An information manager at a large healthcare organisation wanted to enable people to find healthcare protocols from their workspace. They had all these files available within Zenya DOC. However, they wanted people to easily access these files from any device from the workspace they already use.

By integrating Zenya DOC as a Micro App they will save time switching between platforms. People can search for documents that they need from their workspace. In the tile they can filter the portals that they have access to in Zenya DOC and add their most important documents to their favourites list.

The benefit of using Zenya DOC within the workspace is that people also see other information that is crucial to focus on their core tasks. From one workspace they can see their unread emails, their schedule, organisational news and more. This gives them one central place to do their work and find information.

How can you activate the Zenya DOC M for your organisation?

When using our Boost package, admins can easily make a Zenya connection with a Zenya API. You can add the application to the App Store and enter the right connection details. After this you can choose to what groups or individuals the Micro App should be available. After completing these steps you can add the application to the workspace. Good luck! 😉


Improved Announcement Centre to boost engagement

In update 3.31 we already made some improvements to the announcement centre by allowing you to filter announcements, to see who the author is and gave you the ability to search for announcements. In this update we’ve added some extra features, which will reduce the time that people spend on searching information!

Announcements by author

You now have the ability to see all the announcements written by an author by clicking on the author’s name.

Sort announcements on popularity or date

As an admin you could already see the amount of views per announcement, now it’s also possible for people to sort the posts based on popularity (most read announcements) and date.

Hyperlink: open new tab

Hyperlinks in announcements now open in a new tab by default. Previously, you had to select this option, but now it opens a new tab by default to make sure people stay within the workspace.

Create a new announcement button

The last new feature is the button within the announcement centre. This gives you the opportunity to create a new announcement. Of course, this is only available for people who have permissions to create announcements.

Announcements by author

More detailed address book

To make it easier to look up contacts within the organisation, we redesigned our address book. The address book shows you more details about the contacts in your organisation, such as birthdays, contact information and notes.

You’ll get the option to open the address book by clicking on the phonebook icon in the top right corner or simply click the address book live tile in your personal workspace. Just like everything in the workspace, this feature is also available on mobile devices.

More Detailed Address Book

Search for folders in the global search bar

In the global search bar, you could already find your applications, emails, files, and contacts. To make it even easier to find relevant information we now allow you to search for document folders. This helps you to quickly navigate to the right folder from anywhere in your workspace, on any device.

Optimised Search Bar

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Merel Saarloos

Merel Saarloos

Product Marketing

Do you want to discover more about Workspace 365? Check out other articles. Feel free to contact us if you have any questions or visit our Support Portal.

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