Work safely in the cloud
To be able to work anytime, anywhere, it is important that you have access to your documents, information and applications. Imagine being on the train, working from sunny France or sitting at home behind your own desk, working in the cloud allows you to work safely and efficiently from any location.
What is working in the cloud?
What is working in the cloud and how does working in the cloud work? The cloud is a network of computers on which information or programs are available via the internet. Because a program or information is available on these computers, you can access it from any device without having to install anything. This way, you can access all the files and applications you need to carry out your work via a cloud server. With tools such as SharePoint, OneDrive and Dropbox, files are no longer stored on your computer, but can be accessed via the internet. By logging in to your cloud workspace you can work safely.
In order to work in the cloud, it is important that you always have an internet connection and that you have the correct login details.
Different forms of working in the cloud:
- Public Cloud: a cloud provider (such as Amazon AWS or Microsoft Azure) makes space available for computing power, storage and other resources. These providers maintain all the hardware, software and infrastructure needed to make the information or applications available.
- Private Cloud: this involves setting up a server for the organisation. With a private cloud, your organisation is often responsible for the management, maintenance and updating of the data centre. With a private cloud you have more influence on security, there is more flexibility to adapt the cloud environment for your organisation, and you have the same scalability as with a public cloud.
- Hybrid Cloud: in this case, an organisation runs one part on a public cloud and another part on a private cloud. With a hybrid cloud you can move data and applications between the public and private clouds. For example, you can place the email in a public cloud, while documents and applications are on a private cloud. An advantage of a hybrid cloud workplace is that you can gradually move to the cloud without having to migrate everything at once.
Benefits of working in the cloud
- You can easily scale up and down as your organisation changes
- You can access files, applications and information anytime and anywhere
- You don’t have to maintain the infrastructure, updates or back-ups
- The cloud workspace can be highly secured and is available on any time
Work more efficiently and securely in the cloud
Despite the fact that people sometimes feel that working in the cloud is less secure than a local storage or an on-premises server, the opposite is true. Data is stored in highsecurity data centres. In addition, backups are made to other locations so that you can always access your data. To work safely in the cloud, there are a number of things you need to bear in mind.
There are different types of cloud services to secure your workplace, such as Identity-as-a-Service (IDaaS). This makes it possible to use Single Sign-On (SSO). This means that you can enter your digital workspace with a single login and you can open all your applications with a single click. This prevents people from using simple passwords. It is very important that you set passwords that are not easy to crack. You can easily block access when someone leaves the company or if they don’t have permissions to the digital workspace anymore.
To make Single Sign-On even more secure, it is also possible to set Multi-Factor Authentication (MFA) for your entire digital workspace or certain applications. By enabling MFA there is an extra authentication step via another device, for example a fingerprint or code on your mobile phone. You can make this mandatory, but you can also set it up to only do this when people log in outside the company network. If you do not use Multi-Factor Authentication, it is wise to change your password periodically. Try to do this every 60 days.
Working online in the cloud makes it easy for teams to collaborate and gives you the freedom to work wherever and whenever you want. With Workspace 365 we support public, private and hybrid cloud solutions. You can start right away with a modern digital workplace without having to migrate everything first. Are you curious about the possibilities of Workspace 365? Then request a free demo!
Whitepaper: Elevate your intranet – Unite Communication & IT
Over the last decade many organisations implemented intranets. Some thrived, while others lacked visitors and engagement. While some intranets continuously improve others remain static and don’t improve employee satisfaction.
At the same time the IT-departments worked on major transformations in the traditional desktop space. Starting with the rise of remote and virtual desktops in 2000, to moving to digital workspaces from 2019.
Combined with the global pandemic and the urge to work remotely, IT was forced to facilitate remote working on a huge scale.
Role-based access to apps
Make web- and Windows applications available for groups and individuals in only a few clicks.
Faster access SSO
All of your applications in one clear overview and accessible after one login.
Information in one glance
Create an intranet with insights in e-mail, calendar, documents, news, statistics, applications and more.
Combine cloud, online and on-premises services in one online workspace.
Simplify Office 365
Open and edit documents through a simplified interface on SharePoint & OneDrive.
Integrate the fileserver
Bring fileserver and Office 365 documents together in one document app.
Secure web- and Windows apps, intranet and the fileserver with multifactor authentication.
Link to current user-management systems. This way you implement the workspace in one day.