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Workspace 365 modules
Flexible, simple and complete
Every organisation is unique and there’s no one-size-fits-all solution. Our modules are customised to address the needs of your organisation. Regardless of the modules you choose, you’ll always have access to our core functionalities.
Starting from £5, per user, per month. UK and profit pricing only.
always included
Core functionalities
Our core functionalities are always included with one or more modules. Here's what you get:
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Email
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Single Sign-On (SSO)
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Role-based access
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Document app
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Open API
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Multi-device functionality
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Activity feed
- Global search
+ many more!
Modules
Mix and match
Our modular structure makes it easy to create a package that fits your organisation. Explore the three modules below and choose the ones that best fit your needs. Every package includes our core functionalities as the foundation for your digital workplace.
Hybrid module - Simplified access
Make accessing applications effortless for every employee, wherever they work. Whether it’s SaaS, virtual (Citrix, AVD, VMware), or locally installed apps, centralise them in one place. Control which apps are available on specific devices and ensure secure, role-based access to everything your team needs.
Engage module - Simplified communication
Streamline how your employees consume and engage with internal communication. From company-wide announcements and events to knowledge bases. Everything comes together in one connected hub that encourages collaboration and connection.
Unify module - Simplified workflows
Increase digital work focus throughout the workday by uniting information and notifications across all business tools. Employees can search across platforms, receive real-time notifications (e.g. approvals), and preview content right from their personalised workspace.
Core functionalities
Email
Open your emails seamlessly and efficiently, enhancing your productivity and simplifying your workflow
Document app
Unite all your business documents, locally and in the cloud, into one user-friendly portal, providing easy access and efficient collaboration
Single sign-on (SSO)
Access both web- and hosted applications with just one click, without having to log in separately for each application
Global Search
Search across emails, documents, tasks, tickets, and integrated apps. Basically search through your whole business
Mobile app
Whether you're working remotely or on the move, the mobile app ensures you're always connected to your digital workplace
Calendar
Linked to your Outlook, and works with other apps
Shortcuts
Build shortcuts to get you where you need to be, quickly
Spaces
Build bespoke spaces tailored with relevancy for different teams and roles.
Role-based access
Streamline efficiency by giving teams the specific tools they need
Open API
Seamlessly integrate with Azure AD Sync, User Apps, Announcements, and Activity feed APIs to streamline your workflow and enhance collaboration
Conditional access
Customise access conditions based on devices, networks, browsers, and operating systems
Microsoft 365 apps (Word, Excel etc.)
Your full Microsoft 365 Office suite included and ready to go
Local app launcher
Launch any integrated or local app by a click of a button
Simplified Access
Clientless RDP
Experience the freedom of accessing your remote applications from any device, without the hassle of installing a client. Workspace 365's Clientless RDP provides seamless access to your remote applications
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Citrix & Virtual apps
With just a few clicks, you can launch your favourite Citrix apps without the need for additional logins or complicated setups
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Fileserver
Access local files all from one DMS, alongside OneDrive and SharePoint files
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Simplified Communication
Announcements
Announcements make sure no one misses a thing, reaching the right people at the right time. Whether it’s a company-wide message or a team update, read it on your favourite device or narrowcast it to the right TVs
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Communities
Become a part of a community. Share updates about common interests, professionally or personally, all in a social-media style feed
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Knowledge Base
Every employee needs answers fast. Whether it’s “What’s the new parental leave policy?” or “How do I submit expenses?”. the Knowledge base is their single source of truth. No more digging through outdated folders or asking five people for one answer. Just search, click, and go
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Birthdays
The Birthdays live tile keeps you informed about the upcoming birthdays of your colleagues. By integrating Microsoft Graph, birth dates are automatically added to the digital workplace, ensuring that you never overlook an important occasion
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Address Book
Effortlessly search through personal, and organisational contacts. Simplify the way you connect with colleagues, ensuring smooth collaboration and enhanced productivity
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RSS
Never miss your favourite notifications with an integrated RSS feed
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SharePoint
Access all your SharePoint documents in one place, eliminating the need for multiple tabs or windows. Workspace 365 sits on top of what you already have
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Microsoft To-do
Never miss a task with the native Microsoft To-do integration
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Microsoft Teams
Streamline your team's communication and collaboration with Workspace 365's seamless integration of Microsoft Teams. Use Workspace 365 directly within Teams, and vice versa
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Events
Create online or in-person events that are never missed by colleagues, integrating straight into calendars
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Simplified Workflows
Integrations
Request any integration to be built, we can connect with any API.
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Business data
Critical business data can be stored safely and securely
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Micro Apps
Micro Apps are designed to complete one specific task. This could be finding relevant information or performing a quick action. For example submitting an expense claim, viewing the status of your support ticket or searching and accessing healthcare protocols. This can all be done from one dashboard
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Continuous value creation
Customer programme
With our Customer programme, we work closely with you and your IT partner to ensure your digital workplace keeps evolving with the changing needs of your organisation. We’re here to provide the support you need, when you need it. What can you expect?
• Personal onboarding
• Continuous support
• Knowledge sharing and training
• Collaborative development
the important bits
FAQs
What is Workspace 365, and how does it function as a digital workplace?
Workspace 365 is an adaptive digital workplace. It's a front door to your business, giving you access to all your business apps, a social intranet, document management and streamlining business workflows. Find out more here
What integrations are available through the open API?
We have a whole suite of ready integrations for you to use, already builit in. This includes YouTube, Confluence, Adobe suite, Loom, Microsoft apps, Power BI and many, many more. New integrations are also available on request and we can build these for you. See some of our existing ones here
What onboarding and customer support services are available?
You get guided onboarding with setup help and training. After go-live, there’s ongoing support through the support portal plus access to a dedicated customer success manager via our customer programme that will help you get the most out of the platform.
How does Workspace 365 integrate with existing IT infrastructure and legacy systems?
Workspace 365 sits on top of your current systems instead of replacing them. It connects to your existing tools via single sign-on or through APIs, so people can access cloud applications, on-premise applications, files, data, and communications from one place. Even older systems can be integrated so everything works together smoothly.
How does Workspace 365 ensure data compliance and security standards (e.g. GDPR, ISO 27001)?
Workspace 365 is ISO 27001 compliant (you can see the badge in the bottom right of every website page!). We also follow GDPR rules, view our privacy policy here
What are the core features included in all Workspace 365 packages?
Our core functionalities are always included with one or more modules. Here's what you get:
-
Email
-
Single Sign-On (SSO)
-
Role-based access
-
Document app
-
Open API
-
Multi-device functionality
-
Activity feed
- Global search
How does the modular pricing work, and can I get all modules?
Modular pricing is tailored to what your business needs. You can mix and match all modules e.g. you can have one, a mix of two modules or all 3. Core functionalities are included with all modules.
Can I combine multiple modules, and how do I choose the right ones?
Definitely! You can combine 2 or all 3 modules. Choosing the right ones depends on your business needs. Need to improve communication? Engage is for you. Need access to applications or legacy systems? Hybrid is waiting.
What is included in the Hybrid (Simplified access) module?
In Hybrid, you have access to every core functionality plus Clientless RDP, Citrix & Virtual app launching and connection to your local file server.
What does the Engage (Simplified communication) module provide?
With Engage, you have access to every core functionality, as well as everything you need for improving communication with our Social Intranet, The Hub. From Announcements, Events, Communities to Knowledge Base, SharePoint expansion and Microsoft Teams integration.
What does the Unify (Simplified workflows) module provide?
With Unify, you have access to every core functionality, plus the ability to integrate more applications and search through these with our powerful Global Search feature.
How does role‑based access and Single Sign‑On improve security?
Role-based access allows your teams to see what they only need to see, reducing the risk of misinformation. Single Sign-On reduces the risk of multiple logins.
How does Workspace 365 help with remote and hybrid working?
Workspace 365 is accessible from any location on any device. Our web-based app allows for smarter collaboration between remote, hybrid and office-based teams.
What tools are available to streamline HR processes and onboarding?
Our Knowledge Base is the perfect tool for onboarding and HR processes. Create onboarding articles, link to all your HR docs easily and search for them at a click of a button.
Are there any discounts or special pricing for non‑profit or educational organisations?
Yes, we offer discounts for non-profit - 50% off, in fact. Meaning £2.50 per user, per module. For education organisations there's also 50% discount. Student licenses are free provided every user has 2 modules attached