You log in once and you have direct access to all the applications in your workspace. No more logging in again or remembering countless passwords. This saves you 60 minutes per month, per employee. But what technology can you use to realise this? In this blog, we give you more information about one of the integrations that we use in Workspace 365 from Okta. Discover what Okta is and what you use it for.

Never in need of a password again

Well ok, almost. Okta is a platform in the Identity-as-a-Service (IDaaS) category, which means that it gives you and your colleagues access to all other (company) software with one login. And even better, Okta is available on both your computer and laptop, as well as on your mobile phone or tablet. This way, Okta is always within reach, but safely, because controlling access to applications is important. Especially in this age of digital transformation in which companies are switching to cloud solutions.

Okta offers a cloud-based flexible directory (a system in which you can manage groups, applications, and devices). As an admin, you give employees easy access to all applications within Okta. After that, you can add all these applications to Workspace 365, making them all available from one workspace based on your role, location, device and more. Additionally, you bring all applications together with information such as news and statistics and communication tools such as social feeds and announcements.

Save time and work more efficiently

Okta mentions that by using their service, you log in up to 50% faster. Besides that, they ensure that at the help desk of your organisation, there is a 50% reduction in login-related questions. And last but not least, if you, as a company, decide to buy another company or merge with another company, the IT integration is up to 5 times faster. This saves both you and your organisation a lot of time, allowing you to focus on the more important things.

Is my data safe with Okta?

Nowadays, people often work on a laptop, at different places outside of the office and they check their email via their mobile phone. Due to all these developments, we need more than just a password. Okta also calls itself the modern version of Single Sign-On. To make the Single Sign-On as safe as possible, you can use MFA (Multi-Factor Authentication) from Okta. With this, you verify yourself not only with a password, but with a second factor of your choice. For example, with a pin code that you receive on your mobile phone via SMS, with a fingerprint or a push notification via the Okta Verify app. Also, your information is protected by extensive security measures and controls that are checked by third parties.

In which industries is Okta most used?

Okta has users in many industries, from small businesses to companies with tens of thousands of employees. Okta is widely used in the education and health care industry, just as Workspace 365. Within the education industry, Okta helps educational institutions and thus students and employees around the world to work more efficiently. Within health care, for example, patient data can be better protected with the use of Okta. Okta is also widely used in non-profit, financial services, travel and leisure industry, technology, energy, and the government. For all these industries, Okta offers applications that can be linked with Single Sign-On.

Do I have to use the Okta plug-in?

Not always. You only need the Okta plug-in if your admin has allowed apps to use Secure Web Authentication (SWA). If your company uses SAML (Security Assertion Markup Language) apps, you do not need the Okta plug-in.

Workspace 365 and Okta

Within Workspace 365, we have integrated several Single Sign-On solutions, including Okta. In addition, we are constantly looking for new solutions to integrate. With Okta, you have the choice of more than 6,000 applications in a wide range of branches. New applications are added daily, of which they constantly monitor the status and maintain connections.

A health care institution with 3,000 employees can, for example, use Okta in combination with Workspace 365 because they want to organise their work more efficiently and safely. Okta is a good choice because they offer Single Sign-On to all applications. This saves a lot of time and gives access to all applications in the digital workspace with one login.

Here you will find more information about all applications supported by Okta with Single Sign-On

Articles you may find interesting as well: 

Four reasons to use Single Sign-On in your adaptive workspace

What if Azure is not enough for your Single Sign-On wishes?


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Renate Geurtjens

Renate Geurtjens


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