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For years, the intranet has played a key role in internal communication. It’s where people go to find policies, company news and connect with colleagues. But as the way we work has changed, so too have our expectations. Today’s employees aren’t just looking for information. They’re looking for a place to get things done, to collaborate, to stay informed and to feel part of something, no matter where they are.
This is where the traditional intranet often falls short. When it sits apart from the digital tools people use every day, it becomes yet another place to visit rather than a natural part of the workday. That disconnect creates silos, delays communication and leads to frustration.
The answer? Bring your intranet and your digital workplace together into one place. Not just visually, but functionally. One place, connected teams.
The benefits of bringing everything together
When the intranet becomes part of the digital workplace, it becomes more than just a place to read company news. It becomes the place where work happens and people connect.
People no longer have to dig through folders, jump between apps or ask five different colleagues for help. Instead, they get a personalised experience that only shows the information they need, when and where they need it.
This approach creates clarity. Communication becomes more targeted, so people aren’t overwhelmed by irrelevant updates. Teams feel more connected, because they’re engaging in the same space where they already work. It reduces noise, increases focus and supports a stronger culture.
For internal communication professionals, it means your messages are more likely to be seen, understood and acted on. You’re not relying on employees to open another tool or check in somewhere else. You’re reaching them where they already are.
The digital workplace should be more than a tool. It should be a place where people connect. That’s why we offer intranet functionalities within our platform. So communication doesn’t interrupt your day, it supports it.
The Hub: connect employees
Sharing knowledge has never been easier
No more guessing where information lives. The Knowledge base helps employees find what they need quickly and confidently. Whether it’s HR policies or IT how-to’ s, they can search, click and get on with their day. It’s their go-to place for trusted, up-to-date information.
Stay in the loop with Announcements
Whether it’s welcoming a new colleague or sharing an important company update, Announcements ensure people see what matters. Messages are tailored to the right audiences, accessible across devices, and can even be displayed on TV screens in shared spaces.
Bring everyone together with Events
Workplace events, online or offline, help build culture. With Events, planning and communication are simple. People can register directly in the platform, and all the details sync automatically with their calendars.
Have conversations within Communities
Beyond formal communication, employees need a space to connect, share knowledge and explore common interests. Communities make this possible. From project-based groups to social chats, they support collaboration and spark ideas that go beyond day-to-day tasks.
Work smarter with the Document app
Internal communication often includes sharing documents, guides or resources. The Document app brings everything together. Whether it’s stored in SharePoint, OneDrive or your file server. Everyone can access the latest version, avoid duplicate files and collaborate more effectively.
Reach colleagues quickly with the Address Book
Need to check who’s working on a project? Or send a quick message to someone in another team? The Address Book makes it easy to find contact details, roles and team information. Whether you email or message via Microsoft Teams, it’s all in one place.
Celebrate people with the Birthday app
Small gestures make a big difference. The Birthday app keeps teams connected by highlighting upcoming birthdays, wherever your colleagues are. It’s a simple way to maintain human connection, even in a digital space.
Personalised to your organisation
Of course, we know many organisations already use tools like SharePoint, Microsoft Teams or Viva Engage. That’s why Workspace 365 doesn’t force you to replace anything. We integrate with your existing intranet tools and bring them into a central experience.
By combining your intranet with the digital workplace, you’re not just updating your tech. You’re changing the way people connect, communicate and collaborate.
