Obviously, it is very annoying if you have to enter dozens of different passwords to open all kinds of applications. Apart from this being time-consuming, there’s a chance you will forget one or multiple passwords. Think of your phone, where you can access all your applications instantly, without having to log in again. And why would there be a difference in the level of convenience between your private and work IT? Naturally, you also want to experience this at work.

That is why it is almost impossible to imagine life without Single Sign-On. With a single login, you access your digital workspace where you can open web applications with just one click, without having to log in again. Sounds like music to the ears, doesn’t it? In this blog, we give you four reasons why you should use Single Sign-On in your digital workspace.

# 1 You save 24 hours per person a year (!)

Remembering dozens of username and password combinations comes to an end with Single Sign-On. Instead, you log in once with one password. This saves you an average of about 6 minutes a day. This comes down to half an hour a week and amounts to around 24 hours per person per year. Estimate for yourself how much time it will save your entire organisation.

# 2 No papers with passwords lying around

A computer screen full of sticky notes or a drawer filled with notepads with dozens of different passwords. Recognisable? Apart from saving a lot of time with Single Sign-On, you also work a lot more efficiently and safely. Because you only have to remember one password, it saves you a lot of chaos. You finally have an empty computer screen again and you can use the notebooks for their intended use.

# 3 Extra security with MFA

I hear you thinking, is one password safe for my entire workspace? As long as nobody knows the password, it is indeed safe. But to ensure that your workspace is even safer, we always recommend setting up Multi-Factor Authencitation (MFA). With MFA, you can ask people for additional authentication when they’re outside of the company network. This can be done through an application on your phone, a hardware token, with your fingerprint or even with your smartwatch. When you log in from outside of the company network, the system will detect this and ask whether you want to confirm on your mobile phone that it is you. This way, it is more difficult for hackers to misuse your (personal) information.

# 4 Access to all your applications at once

Single Sign-On offers automated login data management. For admins, this means that it is no longer necessary to manually provide all employees with access to the desired applications. After you log in, you will have direct access to all the applications you need. In addition, the risk of human error is reduced and you naturally have more time to focus on matters that are actually important.

Different providers of Single Sign-On

It is clear that everyone should use Single Sign-On, but which provider do you choose? There are countless providers of Single Sign-On solutions. Some only offer a page with applications. Others also provide a shortcut that allows you to integrate it into your digital workspace or have a full integration option for digital workspaces such as Workspace 365.

Which solution is the best for you depends on several factors. Many companies use Microsoft Azure for Single Sign-On, which is linked to their (Azure) Active Directory. This allows these companies to connect around 3,000 applications to their digital workspace. Other providers are Secure Login, NetIQ and Okta. At Okta, you can choose from 6,000 applications, but this does not mean that this is a better solution. In the end, it is all about the availability of applications that match your wishes and needs. Companies in the accountancy sector often choose for Secure Login, because they have many links to accountancy applications.

Which Single Sign-On is supported in Workspace 365?

Workspace 365 has a link with multiple Single Sign-On solutions and constantly evaluates (new) solutions to integrate. In addition to Azure, we have also integrated Okta and NETIQ in our Single Sign-On, giving you the option to connect over 10,000 applications and this number is growing every day. Applications that are available in the Azure marketplace, but also other applications, such as AFAS, TOPdesk and MyCaress, are available within Workspace 365 with Single Sign-On, depending on the underlying technologies you choose. In our Support Portal you will find more information about the technology behind Single Sign-On.

Techniques behind SSO

The use of Single Sign-On simplifies access to applications. After all, you only have to log in once. In addition, we focus on improving information flows, which makes it possible to integrate all information directly into your digital workspace. With this “single view”, you have an overview of all information and applications in your digital workspace and you often do not even have to click through. For instance, you are now able to immediately see the most important statistics for your role or you have your daily schedule in one overview.


 Articles you may find interesting as well:

What if Azure is not enough for your Single Sign-On wishes?

 What can you do with the Workspace 365 App Store?


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Mark Grasmayer

Mark Grasmayer

Product Evangelist

Do you have questions about Workspace 365? Please contact us!

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